Signed upon handover of possession or keys as per contract. Its draft must be seen in advance, and the inspection must be done in daylight and with sufficient time, not immediately before formal signing.
It is signed by the transmitting and receiving parties or by their respective representatives. A technical specialist may participate in the inspection and prepare an application with remarks, but does not sign for the parties.
The protocol is the main evidence of what was received and what problems were reported in the handover. A "no objection" wording can make it difficult to dispute visible defects, missing items or undelivered documents.
What the document proves
What can you establish from it?
Each document answers a different question. A single document is rarely enough to prove title, completed construction work and the basis for payment at the same time.
What does it establish?
Establishes what the parties specifically described as delivered, accepted, missing or disputed on the date. May fix a time limit and person responsible for removal if clearly recorded.
What does it not establish?
It does not replace a notarial deed, use permit, cadastral scheme or warranty rights. It does not prove the absence of hidden defects and does not automatically mean that all contractual obligations have been finally fulfilled.
What to look for in the document
Which details should you compare?
Check identifier and contract number, premises and accessories, agreed degree of completion, flooring and installations, common parts, parking space/garage, keys, remotes, appliances, readings, photos, documents, defects, deadlines and contacts.
What comes before and after?
Prior to the protocol, a technical inspection and comparison with the contract, the project and the specification are made. It is followed by tracking of defects, warranty notices, utility accounts, charges and actual use of the property.
Where the document comes from
Finding and checking it
Mesto does not retrieve or store the private protocol. The education page and the sample list do not prove that the handover has taken place or that a particular defect has been claimed in a timely manner.
Request the project from the seller or investor and prepare your own list. The signed copy, photos and attachments must remain with you in legible and dated form.
When do you need a professional review?
A technician is most helpful for inspections and accurate descriptions. A lawyer is needed for refusal to list defects, pressure for a general release of claims, or a payment and possession dispute.
Before you continue
Check these details
Use this list to prepare for a conversation with the seller or a specialist you trust.
- 01
Inspect and describe each room, fixture and common area being transferred.
- 02
Write down the defects specifically with a photo, place, deadline and responsible person.
- 03
Count keys, remotes, appliances and documents handed over.
- 04
Do not sign a general "no comments" if the factual situation is different.