They must be reviewed before buying a ready-made home and when moving into a new building. After the acquisition, the new owner must become involved in the management and know the applicable rules, fees and decisions.
They are compiled and kept by different authorities and participants in the condominium according to the type of document - the general meeting, the manager or the management board, the control body or the professional manager. The seller should facilitate access to the relevant information.
Fees, accrued repairs, disputes, roof, facade and elevator condition and management contracts can change the real cost of ownership. The beautiful apartment does not show the financial and technical condition of the common areas.
What the document proves
What can you establish from it?
Each document answers a different question. A single document is rarely enough to prove title, completed construction work and the basis for payment at the same time.
What does it establish?
Each document establishes a specific decision, report, rule, contract, or written information within its scope. Regularly adopted decisions can bind the owners according to the law and the specific circumstances.
What does it not establish?
A record does not prove that the decision has been fulfilled, that there are no other obligations, or that all procedures are lawful. A confirmation from the seller "there are no problems in the entrance" does not replace the documents and a conversation with the manager.
What to look for in the document
Which details should you compare?
Check recent minutes, budgets and reports, amount and basis of fees, Repair and Renewal Fund, arrears, planned repairs, contracts, litigation, insurance, technical passport and rules for the use of common parts.
What comes before and after?
Before the transaction, up-to-date information is collected and the obligations of the seller are specified. After the acquisition, the buyer notifies management accordingly and receives information on how to send messages, pay fees and receive decisions.
Where the document comes from
Finding and checking it
Mesto does not retrieve documents from the private condominium and does not know whether a particular apartment is in arrears. A public property report cannot replace this inspection.
Request the documents through the seller and the manager/management board, keeping the personal details of the other owners safe. For key statements and obligations, ask for written, up-to-date information.
When do you need a professional review?
A lawyer is needed for controversial decisions, large liabilities, long-term management contracts or lawsuits. An engineer reviews scheduled repairs and common area technical issues.
Before you continue
Check these details
Use this list to prepare for a conversation with the seller or a specialist you trust.
- 01
Read the latest decisions, budget, reports and renovation plan.
- 02
Determine the amount, basis and arrears of current fees.
- 03
Check contracts with manager, maintenance, elevator and key suppliers.
- 04
Distribute old obligations and already voted installments in writing.